Privacy Policy

The Barrie Kinsmen respect the privacy of all of its members, potential members, and guests of the club, and is committed to protecting such privacy in accordance with this Privacy Policy. This Privacy Policy explains The Barrie Kinsmen's treatment of your personally identifiable information collected by The Barrie Kinsmen This Privacy Policy also explains how you can ask questions and make suggestions about our privacy practices and review and update your personal information.

We urge you to read this Privacy Policy carefully and to check back periodically as this Privacy Policy may change from time to time. Please note that this Privacy Policy does not apply to the practices of companies or websites which are not owned or controlled by The Barrie Kinsmen.





INFORMATION COLLECTED

In the course of conducting club business The Barrie Kinsmen may collect two types of information about our users: Personal Information and Non-Personal Information.

"Personal Information" is personally identifiable information, such as your name, address, email address, birth date and gender. Personal Information is collected by us when you choose apply to become a member of The Barrie Kinsmen. "Personal Information" is collected via our Membership Application.

Business contact information such as the name, title, business address, email address or telephone number of a business or professional person or an employee of an organization is not considered Personal Information.

"Non-Personal Information" is information of an anonymous nature, such as your Internet Protocol Address (IP Address), the domain you may have used to access a Barrie Kinsmen's website, the type and version of browser or operating system you may be using, and the website you may have come from and visit next. Aggregate information, such as demographic statistics of visitors to our website (e.g. average age or geographical allocation of our users), number of visitors and average time spent on a The Barrie Kinsmen Service, is also considered Non-Personal Information.

Non-Personal Information is collected or derived by us in the course of operating the The Barrie Kinsmen website (www.barriekinsmen.ca). For example, our Web servers may automatically collect Non-Personal Information which is provided through your browser or stored on a Cookie (as defined herein) or through a Web Beacon (as defined herein) when you choose to visit a The Barrie Kinsmen website. Non-Personal Information is used by The Barrie Kinsmen as described in this Privacy Policy.




USE OF PERSONAL INFORMATION

Personal Information may be used by us for the following purposes:
  • To pass along to current members of the club should you complete the New Members Application, and be accepted to the club by a vote of our members.
  • If you indicated that you were interested in participating in the Barrie Kinsmen projects as a volunteer.
  • If you enter a contest or other promotion offered on a The Barrie Kinsmen , we may, under the rules of the promotion, use your name and certain other information to administer the promotion, such as contacting, announcing and promoting the winners of the promotion; or
  • For screening purposes of new member applicants. "Personal Information" is collected via our New Members Application. This application is used to screen new members before they are voted in by the club at large. The Barrie Kinsmen have a Membership Committee consisting of 3 members, Our immediate Past President, Vice President, and Risk Management Director. It is the duty of the Membership committee to review all New Members Applications and give advice to the general membership of the club as to the New Members Applicant's suitability for membership in The Barrie Kinsmen.
  • The Barrie Kinsmen may also use Personal Information if it has reasonable grounds to believe the information could be useful when investigating a contravention of a federal, provincial or foreign law or in order to protect or defend a legal interest




DISCLOSURE OF PERSONAL INFORMATION

We will not sell or rent your Personal Information to anyone.
We will only disclose your Personal Information to third parties:
  • Where you have specifically given us your consent to disclose your Personal Information for a designated purpose;

  • Who are acting on our behalf as our agents, suppliers or service providers. Such entities act under strict contractual controls, requiring them to maintain the confidentiality of all such Personal Information and to use such information solely for purposes related to the provision of The Barrie Kinsmen projects;

  • As required by law, including by an order of any court, institution or body with jurisdiction or authority to compel the production of information, or in order to protect or defend a legal interest.



STORAGE OF PERSONAL INFORMATION

All New Members Applications containing "Personal Information" will be held and stored by our Risk Management Director. Such information will be kept in the club house under lock and key. Any "Personal Information" stored on the Barrie Kinsmen website will be protect in it's own file structure with a user name and password and will be made accessible to only current members of the Barrie Kinsmen.





DISPOSAL OF PERSONAL INFORMATION

New Members Applications containing "Personal Information" will be destroyed by shredding. The Risk Management Director shall have the sole responsibility to destroy New Members Applications. Destruction of New Members Applications will be witnessed by the remaining members of the Membership committee .





LINKS TO OTHER SITES AND ADVERTISEMENTS

The Barrie Kinsmen website may contain links to other websites. While we try to link only to sites and services that share our high standards and respect for privacy, please understand that we are not responsible for the content of, or the privacy practices employed by, other companies or websites. This Privacy Policy applies only to the The Barrie Kinsmen website and projects referencing this Privacy Policy.





SECURITY

The security of your Personal Information is important to us. The Barrie Kinsmen takes technical, contractual, administrative, and physical security steps to protect Personal Information that you provide to us. We instruct our members with access to your Personal Information that it is to be used only in adherence with the principles set forth in this Privacy Policy and the laws applicable to each specific Barrie Kinsmen business

You can help protect the security of your Personal Information as well. For instance, never give out any passwords relating to the Barrie Kinsmen website, since this is what is used to access your information by our members. Also remember to log out





CHANGES TO THIS PRIVACY POLICY?

The Barrie Kinsmen may from time to time change this Privacy Policy as required. Changes will be effective when notice of such change is posted on The Barrie Kinsmen website (www.barriekinsmen.ca). Please check this Privacy Policy regularly for updates by checking the date of "Last Update" at the top of this document.





QUESTIONS, COMMENTS OR SUGGESTIONS?

If you have questions, comments or suggestions about this Privacy Policy or The Barrie Kinsmen's privacy practices that were not answered here, send us an e-mail.





USE OF NON-PERSONAL INFORMATION

Non-Personal Information is collected or derived by us in the course of operating the The Barrie Kinsmen websites. For example, our Web servers may automatically collect Non-Personal Information which is provided through your browser or stored on a Cookie or through a Web Beacon when you choose to visit a The Barrie Kinsmen Service. In addition to The Barrie Kinsmen's practices related to IP Addresses, Cookies or Web Beacons, Non-Personal Information is used generally by The Barrie Kinsmen to monitor and improve the operation of the The Barrie Kinsmen website, and to perform statistical analyses of the collective characteristics and behavior of our visitors to our site. No Personal Information will be disclosed during these activities.





IP ADDRESSES

An IP Address is the unique number which is assigned to every direct Internet access point. Many IP Addresses can generally be associated with certain Internet service providers or large organizations. IP Addresses do not contain any Personal Information. When you, through your browser, request a web page or similar Internet information from another computer on the Internet, your browser automatically provides that computer with an IP address to which it will send the requested information.



The Barrie Kinsmen and IP Addresses:
  • a. Whenever you request a The Barrie Kinsmen web page your browser automatically provides our computers with your IP Address, to which our computers will send the requested information. Each such request is logged by our computers with information including the IP Address of the computer that requested the page and is stored by our computers as needed for the purposes described in this Privacy Policy;
  • b. The Barrie Kinsmen may use your IP Address to facilitate the diagnoses and remedy of a technical problem reported by you or our technical team




COOKIES AND WEB BEACONS

A "Cookie" is a small text file containing a unique identification number that is transferred (through your browser) from a web site to the hard drive of your computer. The Cookie identifies your browser and will NOT let a web site know any personal information about you, such as your name and address. Since Cookies are only text files, they cannot run on your computer, search your computer for other information or transmit any information to anyone.



The Barrie Kinsmen may use Cookies to:

Monitor website usage and improve the operation and performance of the The Barrie Kinsmen website and to make the Barrie Kinsmen website easier and more convenient to use. For example, Cookies help us remember who you are through your browser settings so that we can offer and provide more personalized services (e.g. language preference). Cookies also allow us to save passwords and preferences for you so that you will not have to re-enter them the next time you visit a The Barrie Kinsmen website; Cookies are used on many major web sites. Most browsers are initially set up to accept Cookies. If you prefer, you can reset your browser either to notify you when you have received a Cookie, or to refuse to accept Cookies. Certain Barrie Kinsmen website pages may not function properly if you set your browser to not accept Cookies.










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All rights reserved.